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COVID-19 Update: Although the Gould Library building remains closed, the library staff continue our commitment to support the teaching and research needs of the Carleton community. Information on remote access to library resources and services will be updated regularly on the Remote Resources and Guidance for Library Users page and this FAQ. Please do not hesitate to contact us if you need additional assistance.

How to Cite Your Sources

Helpful Hints

When working in an Archive, note the following information to include in your citation:

  • Box number
  • Folder number
  • Collection name
  • Author or photographer
  • Relevant dates
  • If referencing clippings, photocopies, or scans from publications, the name of the publication copied/clipped from is required

Chicago and other citation styles follow the National Archives citation requirements, found in this helpful document created by the National Archives: https://www.archives.gov/files/publications/general-info-leaflets/17-citing-records.pdf

Chicago: Archival Material

Elements to include (Rule)

Author (if applicable) / Title of the item (Rule) / date of the item (Rule) / item number (if applicable) / series title (if applicable) / series number (if applicable) / name of the collection (if applicable) / collection number (if applicable) / name of the depository or archive / location of depository (if applicable) / URL or DOI (if applicable)

Footnotes: Format (RuleExamples)

"In a note, the main element of a manuscript citation is usually a specific item (a letter, a memorandum, or whatever) and is thus cited first.”

Bibliography: Format (Rule & Examples)

In a bibliography: "Entries are usually listed under the name of the collection or under the author(s) of the items contained therein...If only one item from a collection has been mentioned in text or in a note and is considered important enough to include in a bibliography, the entry will begin with the item."

Frequently Asked Difficult Questions